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Standard commercial cleaning scope of work

Commercial clients expect a detailed breakdown of what is cleaned on each visit. Group tasks into daily, weekly, and monthly routines to establish clear expectations:

• Restrooms: Sanitize toilets, urinals, sinks, mirrors, and replenish paper products and soap dispensers.
• Floors: Vacuum carpets, sweep and damp mop tile and hardwood floors with commercial disinfectant.
• Workstations & Desks: Dust cleared desk surfaces, sanitize door handles, light switches, and phone receivers.
• Breakrooms & Kitchens: Wipe countertops, clean microwave interiors, sanitize sink basins, and damp wipe tables.
• Waste Management: Empty all trash cans, replace liners, and transport waste to on-site dumpsters.

Ready-to-copy commercial cleaning proposal template

Use this formal structure when bidding on corporate offices, medical suites, banks, and retail storefronts:

COMMERCIAL CLEANING PROPOSAL & SERVICE AGREEMENT

Client: Metro Business Center | Contact: Sarah Jenkins, Facilities Director
Service Provider: Apex Facility Care LLC | License & Insured

1. FACILITY SPECIFICATIONS
Total Cleanable Area: 4,500 sq ft | Schedule: 3x per week (Mon / Wed / Fri after 6:00 PM)

2. CORE SCOPE OF WORK
- Nightly sanitization of all restrooms (2 suites, 6 fixtures total)
- Vacuuming high-traffic corridors and carpeted conference rooms
- Surface disinfection of reception desk, breakroom counters, and entry glass
- Complete trash and recycling collection with fresh liner replacement

3. PERIODIC SERVICES INCLUDED
- Monthly machine buffing of main lobby tile flooring
- Bi-weekly deep scrubbing of breakroom tile grout

4. INVESTMENT & BILLING TERMS
Monthly Retainer: $1,450.00 / month (Net 15 days)
Consumables (Toilet paper, paper towels, hand soap): Billed at cost + 10% handling

Approved by Client: ___________________________ Date: ____________

How to price commercial cleaning jobs

There are three common pricing models in the cleaning industry. Selecting the right model depends on the facility size and cleaning frequency:

• Square Foot Pricing: Ideal for facilities over 2,500 sq ft. General offices run $0.08–$0.15/sq ft, while medical clinics requiring terminal disinfection run $0.20–$0.35/sq ft.
• Hourly Rate: Standard rates range between $30 and $55 per cleaner hour. Standard cleaning speed averages 2,500 to 3,500 square feet per labor hour.
• Flat Monthly Rate: Preferred by corporate clients for predictable budgeting. Calculate total monthly hours × hourly wage + supply overhead + 25-35% profit margin.